Users can edit others by clicking "Edit" in "Settings" > "Access management" > "Users".

The following information can be edited: access group, e-mail, gender, first and last name, phone number.

Users can remove others by clicking "Remove" in "Settings" > "Access management" > "Users".

Attention! Users are not deleted completely, they are just removed from the account. They can still access other accounts (if they have access to other accounts).

Users can invite new people or add them to their account by clicking "Create new users" in "Settings" > "Access management" > "Users".

Users can transfer responsibilities and data to others by clicking on "Handover" in "Settings" > "Access management" > "Users".

The following data can be transferred: jobs, candidates, recruiter teams and various other settings such as access right groups, ratings, private notes, onboarding steps, messages, status changes and comments.

Access groups allow you to specify access permissions, as well as notification options, for different user segments.

People with this permission can add active users to access groups.

To do this, go to "Settings" > "Access management" > "Users", select a person, click "Edit" and select the required group from the drop down menu under "Access group".

Users can create an application process under "Settings" > "Applications" > "Application process" by clicking on "Add an application process".

Users can create new custom questions and questionnaires and edit existing ones.

• The custom questions can be found under "Settings" > "Applications" > "Custom questions".
• The questionnaires can be found under "Settings" > "Applications" > "Questionnaires". 

Users can change the institution themselves when creating or editing a job (in the job under "Job details").

Users with this right can add themselves to a recruiter team. To do this, go to "Settings" > "Access management" > "Recruiter teams" and click "Edit" next to the required recruiter team.

Users can see overdue applications: both on the dashboard (under "Your jobs") or under "Jobs".

Applications are overdue if they have been in an application step longer than the specified time. The settings for this can be found under "Settings" > "Applications" > "Hiring process" > "Edit steps" (at the desired step under "Reminder is off/on").

For e-mail applications, the candidate's profile is automatically read. We recommend that you check that the data is correct.

Users with this permission can do this in the candidate profile by clicking on "Confirm profile".

Users can filter the candidate list (general and job-specific) by age by clicking on "More" next to the filter bar.

Users can filter the candidate list (general and job-specific) by unfinished applications. To do this, click on "More" next to the filter bar and select "Application management" > "Finished/unfinished".

Users can filter for speculative applications in the general candidate list. To do this, click "More" next to the filter bar and select "Job" > "Speculative applications".

Users can see the "star ratings" feature and rate candidates themselves with stars ― both directly in the candidate profile and in the job-specific candidate list.

Users can see both the average value of the "star ratings" and the individual ratings of all colleagues (directly in the candidate profile and in the job-specific candidate list).

Users can see the tags assigned by other users in the candidate's profile.

Users can edit the tags assigned by other users in the candidate profile.

Users with this right can invite candidates to apply for a specific job via e-mail.

To do this, click in the candidate's profile on "Contact" > "Invite to apply".

Users can send a questionnaire to candidates from both the candidate list and the candidate profile.

• From the candidate list: Select candidates using the bulk function, click on the three dots next to "Contact" and select "Invite to questionnaire".
• From the candidate profile: Click on „Contact“ > „Infite to questionnaire“.

Users can assign a job to candidates in their profile by clicking on "Assign to a job" and entering the required information in the next window. At the same time, users can withdraw the previous application by clicking on the "Cancel existing application" button.

Users can manually create candidate profiles by clicking on "Add" in the candidate list.

Users can manually delete candidate profiles including all data. There are two ways to do this:

• Select one or more people from the candidate list and click "Delete".
• In the candidate profile, scroll down to the bottom of the profile on the left and click "Delete candidate".

Users can edit the information in the candidate profile.

With this access, the candidate's answers to the questionnaires can be viewed in the candidate profile.

With this access, the candidate's answers to the questionnaires can be edited in the candidate profile.

Users can view the activity feed in the candidate profile under "Activities / Messages".

Users can view the contact information in the candidate profile.

Users can view the CV in the candidate profile.

Users can view all applications via the candidate profile, even if they do not have access to the respective jobs.

Users can view the messages in the candidate profile.

Users can ask the automatically recommended candidates if they are interested in applying.

This access allows you to export candidate profiles, including application data, to a list.

To do this, select one or more people from the candidate list and click "Export".

Users can download the candidate's profile as a PDF file by clicking on the "Download" button directly in the profile. In addition to the normal profile, you can also download an anonymised profile.

Users can download personal data from the candidate profile.

Users can offer an extended data retention via both the candidate list and the candidate profile.

• Via candidate list: Select one or more people, then click on the three dots next to "Contact" and select "Offer extended data retention".
• Via candidate profile: Click on "Contact" > "Offer extended data retention".

Users with this permission can use message templates in messages to candidates.

Users can send messages to candidates. If this access is not enabled, messages can only be read when the corresponding access is enabled.

Users can send messages to candidates at any time. These messages are not linked to jobs or applications.

Users can attach files to messages.

Users can create appointments directly from onlyfy one and attach them to messages.

Users can change their personal signature and include it in messages.

Users can create jobs. To do this, either click on "Create job" on the dashboard or on "Add" under "Jobs".

Users can archive jobs. To do this, click on the three dots next to "Edit" under "Jobs" and then on "Archive".

Users can delete jobs. To do this, click on the three dots next to "Edit" under "Jobs" and then on "Delete".

Users can view all jobs. This access is required to view speculative applications.

Attention! Status visibility always overrides job visibility. This means that users will only be able to see applications in jobs that are in a state that the status visibility allows them to see.

The visibility of the status is set here: "Settings" > "Applications" > "Hiring process" > "Edit steps" > for each step "Applications visible to".

Users can edit all jobs.

Users can only edit the jobs of their recruiter team.

Users can only work on jobs for which they are specified as the main contact.

Users can edit the application process directly in the job.

Legacy feature with no functionality for all customers with any of the following packages:

• onlyfy Go
• onlyfy Core
• onlyfy Pro
• onlyfy Ultimate

Users can customize the job team and related settings at the job level. To do this, open the required job and go to "Job settings" > "Job team". If this permission is disabled, the "Job team" area will not be visible.

Users can change the job description and the layout when creating or editing a job under "Job ad".

Users can post jobs to social media when creating or editing a job under "Publish" > "Post on social media". If this permission is disabled, the "Post on social media" section will not be displayed.

Users can view current and past job board bookings.

Users with admin rights can add new custom data fields in "Settings" > "Jobs" > "Custom data fields". If this permission is disabled, the "Add a data field" button will not appear.

Users without admin rights will only see the "Manage" button in "Job details" > "Custom fields" when creating or editing a job.

Users can filter the jobs according to the role of the user. To do this, go to "Jobs" > "More" > "Job" > "Job involvement".

Users can add an external application link when creating or editing a job in "Job details" > "Additional information" > "Apply link".

If users do not have permission to publish jobs online, they can send a request to the responsible person. This person can then publish the job.

When creating or editing a job in the "Publish" > "Publish online" step, users cannot put the job online themselves, but can only send a request to the person responsible.

When creating or editing a job, users can publish the job in the website widget under "Publish" > "Publish online" by enabling the feature.

When creating or editing a job, users can publish the job in the candidate center under "Publish" > "Publish online" by activating the function.

When creating or editing a job, users can publish jobs on XING under "Publish" > "Job boards" > "Job ads on XING", provided that they have an XING job ad quota.

Users can book job boards when creating or editing a job under "Publish" > "Job boards" and "Promote for free". If this permission is disabled, both the "Job boards" and the "Promote for free" sections will not be displayed.

Users with this permission can view the relevant reports in the "Job Statistics" section of the job.

Users can view and edit tracking links in jobs under "Publish".

Users can create, edit and share reports.

Users can view the "Important numbers" on the dashboard.

Users can view and rate the reviews under "Reports" > "Reviews".

Users can only edit calendar events that they have created.

Users can edit all calendar events, both their own and those of others.

Users have access to the "Employer Branding" section.

Users can see all available plugins in the Marketplace.