Create a new job intuitively with onlyfy Application Manager and publish your job ad on job boards of your choice. In this article we show you how to create and publish a job step by step.
1. Create a job
You have two options for creating a job:
- Dashboard: Click on ´Create Job´ directly on the dashboard.
- Jobs: Click on ´Jobs´ and select ´Add´ here.
The further steps of job creation, which we will look at in detail in this article, are the same for both variants.
After you have created a job, the following general actions are available on each page:
- Save changes (1): Click on this blue button at the top right to save everything.
- Save & continue (2): When you have made all the necessary changes on a page, click on the blue ´Save & continue´ button at the bottom of the page to save everything and move on to the next step.
If you try to leave a page where changes have not yet been saved, a corresponding message is displayed.
As soon as you have saved the job, the job link (1) and the inbox link (2) are automatically created and displayed in the top right-hand corner of each step.
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´Copy job link´: Copy the application link with this button to view your job ad in the application portal.
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´Copy inbox link´: With this button you copy the e-mail address of the application mailbox. This allows you to send e-mail applications to Application Manager in an uncomplicated way.
Simply click on one of the buttons and the link will automatically be copied to your clipboard. If you move the mouse over the respective button, the links will be displayed.
Let's now take a look at the various stages of the job creation process.
2. Job details
Enter all the information about your vacancy in the ´Job details´ window. Mandatory fields are marked with an asterisk (*).
Basic information
- Job title* (mandatory): Give your job ad a title. As soon as you have typed three characters into the field, you will be shown recommendations for job titles. These are based on data from our XING network.
- Position type* (mandatory): Select the type of employment from the drop-down list.
- Seniority* (mandatory): Select from the drop-down list how much work experience is required for the job.
- Discipline* (mandatory): Select the area of activity from the drop-down list.
- Overall work experience: Select the number of years from the drop-down list.
- ZIP code* and City* (mandatory): Enter the location of the job, including the postal code.
- Remote-work options: Check the box if you offer remote work and indicate to what extent (exclusively remote or hybrid). Checking this option allows job search engines, such as Google for Jobs, to read the information and display it in the search results.
Additional information
- Industry* (mandatory): Select the respective industry from the list.
- Segment: In addition, you can also specify the segment within this industry.
- Positions* (mandatory): Specify how many people you are looking for.
- Start date* (mandatory): Enter the date from which the position is to be filled. If you click on the calendar icon, you can also select ´As of now´.
- Apply link: You have the possibility to enter your own application link. Please note that we use our regular application link for the job ads that you post on XING.
Skills
Specify the skills and experience you want candidates to have. To do this, click in the empty row and type in the skills or select from the list.
Based on the information you have entered so far, such as the job title, we will recommend the most appropriate skills for your job. If you would like to use the skills we have suggested, click on the desired skill to add it to the list.
Salary
If required, define the minimum and maximum value of the possible salary range. Please pay attention to the following criteria:
- Always specify both the minimum and maximum value.
- Zero values and descending salary ranges are not allowed. If you do not wish to provide salary information, leave these fields empty.
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Certain job boards require a salary range to be entered in order to display it correctly. Otherwise, salary estimates are used.
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Custom fields
Use custom fields to provide supplementary information for the open position.
Account admins will also see the ´Manage´ button here. This leads to the ´Settings´ > ´Jobs´ > ´Custom data fields´, where existing fields can be adjusted and new fields can be added.
3. Job settings
In the ´Job settings´ you can choose the application and hiring process or you can define the job team.
Application process
The application process defines how the application form should look for the candidates applying for the respective position.
Based on our experience, we have implemented a standard process for you by default. If you have already created other application processes, you will find the process you want to use at ´Select a process´.
You can also change the selected application process directly in the job, if your admin has allowed this. Admins can also adjust the predefined standard processes under ´Settings´ > ´Applications´ > ´Application process´.
Please note that if your job is already active and you change the process, this change will also be directly visible to your candidates.
Read more information about the application process in our article “Application processes & forms: The path of your candidates”.
Hiring process
The recruiting process shows the steps an application goes through from creation to the final decision. If several hiring processes are defined in your account, you can select the hiring process that matches the job here.
Account admins will also see the ´Manage´ button. This leads to the admin area under ´Settings´ > ´Applications´ > ´Hiring process´, where the existing processes can be edited and new ones added.
Job team
Create your job team and add users to be involved in the hiring process for that job. Users in the job team have access to applications if they are allowed to see their application status.
This is how you can add users to the job team:
- ´Load team from job´ (1): Copy the job team from another existing job.
- ´Add recruiter team´ (2): Add users to a recruiter team with just one click. When new users are added to the recruiter team, they are automatically added to all job teams associated with the team. Once you have linked a recruiter team to your job team, it is not possible to remove individual members of the recruiter team from the job team. However, you can remove the entire recruiter team from the job team.
- ´Add user´ (3): From the list of users created in your Application Manager account, select all those you want to add to the job team. Please note that only registered persons can be assigned the main contact role.
- ´Create new user´ (4): This option is only available for people with the right to create new users. Add new users to your account and make them members of the job team at the same time. Please note that only registered users can be assigned the main contact role.
The job main contact is an important role in the job team. What does that mean?
- The job main contact is the main contact person for applicants.
- The name and contact details of this person (if set up) are displayed in the job ad.
- The main job contact is listed as the contact person for this job in the candidate center (job base, applicant area).
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For process security reasons, it is not possible to remove the main contact from the job team. However, you can assign this role to another member of the job team at any time.
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In addition, you can switch the notifications for the respective persons on or off (5).
4. Job ad
Define the design of your job ad by selecting the desired job template under ´Select template´ (1). You can also view the ad in different formats: desktop, mobile, structure (2).
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Hint on the "structure" view: Please note that the final layout will be different on job boards, such as StepStone, as they make adjustments to the design. However, the content and order will remain unchanged.
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Customize the header image within your job ad by selecting the image, clicking on the wheel and uploading an image of your choice (3).
If necessary, adjust the description of the job ad by double-clicking on the desired section (4). The changes you make in the desktop overview are automatically applied to the other formats (mobile, structure).
5. Publish
Choose a suitable strategy for marketing your job and use a variety of publishing options. Depending on your Application Manager price plan, you will be shown different features.
Job boards
You have a large number of job boards at your disposal to increase your reach.
- Your job boards*: The job board of your choice is not integrated in Application Manager? Create a custom job board and send booking requests by e-mail directly from Application Manager.
- Multiposting provider*: Publish your job ad with just one click on various paid and free job boards of your choice. Read all the details in article "Multiposting".
- Job Ads on XING*: Use your booked XING Job Ads to publish your Job Ads on XING and exlusive on kununu (except XING Basic).
- Social media campaign*: Book target-oriented social media campaigns on more than 15 social networks. Read all the information in the article "Social-Media-Recruiting".
- Bundesagentur für Arbeit* (Federal Employment Agency / for job ads with location in Germany): Publish job ads via the Federal Employment Agency. You can find the details in the article "How do I get the interface to the Bundesagentur für Arbeit (HR-BA-XML)?".
- karriere.at* (for job ads with location in Austria): Publish job ads via karriere.at.
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* The range of functions depends on the price plan you have chosen.
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Publish online
If you would like to publish your job ads online, you have the following options:
- Publish on website widget & job feed*: The job ad appears in the website widget and in the XML feed. For detailed information click on the link.
- Publish on candidate center*: The job ad appears on the job base, your onlyfy candidate center (*.onlfy.jobs). You can find helpful information on the candidate center in our article "The candidate center".
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* The range of functions depends on the price plan you have chosen.
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Click on ´Manage´ and activate the desired option by clicking the slider (1). Next enter a publishing date (2) and ― if desired ― an expiry date (3).
Promote for free
Publish your job ads free of charge on selected job platforms*.
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* The range of functions depends on the price plan you have chosen.
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The following options are currently available:
- XING Basic: Unlimited access to the free XING Basic job ads is available (duration: 30 days). Click on ´Manage´, fill in the respective fields and ― if required ― set a publishing date in the future. You are also welcome to set a reminder X days before the job ad expires.
- Monster - Job feed: Publish your job ads on Monster by clicking ´Manage´ and specifying the activation and deactivation dates. Please note that we cannot influence the display, reach or design of this product.
- Reach package: Publish your job ads free of charge on over 30 partner platforms, such as Kimeta, Jopago and Trovit. To do so, click on ´Manage´ and enter the activation and deactivation date.
Please note that the selection of job platforms varies regularly. In addition, we also cannot guarantee that changes in the job ads on Application Manager will also reliably take effect on all individual platforms.
Tracking links
Use tracking links to flexibly evaluate applications via channels that are not yet directly available via Application Manager, such as newsletters, events, recommendations.
Click on ´Add´ and enter a title as ´Reporting name´, which is to be displayed later in the reports as an acquisition channel. If you wish, add a short description. After saving, the link will be created automatically.
You can also convert the link into a QR code. To do this, click on the three dots and select ´Download QR code (.png)´. Your QR code will be downloaded as an image file.
Post on social media
Share the link of your job ad easily with your social media network on XING, LinkedIn, Twitter or Facebook. You are also welcome to upload a banner for your post by clicking on ´Upload file´ (recommended image size: 600px wide).
As soon as you click on one of the social media icons, you will be redirected to the corresponding page. Log in with your login data for the respective social media platform and post the job advertisement.
Meta Description
The meta description is basically a short summary of a website's content that is used in search engine results and as a preview on social media platforms.
You will see this text when you share a job on social media or search for it using a search engine. This text is designed to attract talents and motivate them to take a look at the job.
The layout of the text depends on the search engine or social media platform, but there are some general points to consider:
- Length: Officially, providers such as Google have never set any guidelines, but the average length recommended on the internet is between 145 and 160 characters. Attention! Text that is too long is automatically truncated.
- Content: Write a brief but compelling description of the job to attract top talents.
- Design: Use symbols and emoticons carefully.